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How to Do Business with City of La Porte
WELCOME

PURCHASING DIVISION
The Purchasing Division has the responsibility for the procurement of all materials, supplies and services for the City. The Division will provide for the fair and equitable treatment of all persons involved in public purchasing by the City, will maximize the purchasing value of public funds in procurement, and will provide safeguards for maintaining a procurement system of quality and integrity.

The City of La Porte Purchasing Division staff is well trained, skilled personnel who employ high ethical standards in carrying out all aspects of the purchasing function. The Purchasing Manager oversees the daily operation of the division and is assisted by the Buyer and Purchasing Technician.

SALES CALLS
Our Purchasing office is located at 604 W. Fairmont Pkwy., La Porte, Texas 77571. Drop-ins to request a vendor application are welcome any time, 8:00 – 5:00. Visitors expecting to meet with staff are requested to schedule an appointment by calling (281) 470-5126. The Purchasing Division should always be the first point of contact with the City. We will direct you to the proper City department that may be interested in your product or service, if applicable.


BIDDERS' LIST
In order to receive bid notifications and updates, vendors will need to register with Public Purchase. By registering with Public Purchase, you will become part of our vendor list and will be notified via email of any future bid opportunities based on the classification codes selected at time of registration. Visit Public Purchase at http://www.publicpurchase.com/.

PROCUREMENT
  1. Open Market Purchases  This purchase is initiated by receipt of a requisition by Purchasing from another City department. We solicit firm prices on fixed quantities for a specified delivery date. Quotes are required for purchases over $2,000 and less than $50,000. Quotes may be obtained by fax or e-mail and must be submitted on the City’s quote form. The award is made to the successful vendor by means of a purchase order.
  2. Term Purchases  These are called "annual bids", which are initiated by sealed bids for commonly used supplies and services. These purchases are for estimated quantities at fixed prices for a specified term. Orders against annual bids are placed by user departments.
  3. Procurement Cards  P-Cards are used by various departmental personnel to purchase items according to P-Card Policies. We strongly encourage use of the card for purchases under $2,000.
SUBMITTING BIDS
Sealed Bids
The minimum limit of $50,000 is set by State Legislature. Sealed bids are mailed and/or e-mailed to vendors, and must be returned in a sealed envelope according to the instructions in the Notice to Bidders. The bids are opened at the time, date and location specified. The bids are publicly read at this time. Bid tabulations are usually available 48 hours after the bid opening, and will be faxed or e-mailed to vendors upon request.

It is the vendor's sole responsibility to ensure bids are received on time at the designated site. Bids received after the date and time specified will be returned unopened to the vendor. If you prefer not to submit a bid, please return the bid proposal marked "No Bid". Your firm will remain on our listing as long as you continue to return bid requests which contain price quotes or are marked "No Bid".

Requests for Proposals
Requests for proposals (RFPs) are due at a specified time; however, the results are not available to the public until after the award of the proposal.


AWARD
Once tabulated, copies of the bid tabulation and bids are sent to the initiating department for bid evaluation and recommendation. City Council then approves the bid award to the responsive bidder submitting the best value to the City of La Porte meeting our specifications. Successful bidders will be notified by letter or a purchase order.

INVOICES
All invoices must be directed to Accounts Payable, City of La Porte 604, W. Fairmont Parkway, La Porte, Texas 77571. A purchase order number is required on all invoices.

TAX EXEMPTION
The City of La Porte is exempt from all state and city sales taxes. Blanket certificates of exemption will be executed by Purchasing upon request.

CREDIT INFORMATION
All vendors requiring credit information for the City of La Porte to open an account should contact the Finance Department at (281) 470-5040.